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Top Tips for Organising an Outdoor Event in Caringbah


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As we head for the end of the great Australian summer, there are still a few weeks for holding outdoor events and if you are planning a birthday or anniversary bash, you have come to the right place, as we offer a few event planning tips to ensure the party goes with a bang!

Choose the Right Venue 

If you use one of the birthday party venues in Sutherland Shire, they have everything you need with a venue designed for outdoor enjoyment. Dance floors, marquee tents, bar and buffet areas, they have it all and usually offer an all-inclusive price.

Think Permits

You probably know there are music and noise restrictions in many urban areas; if you are planning to host a party in your garden, you need to do some Googling to find out about outdoor events and permits.

Create a Guest List

Everything revolves around the guest list, so this is one of the first things to do; get the invitations out around 6 weeks prior to the event date, which gives people a chance to set their social calendar. There are some great online templates that you can download and print for cool party invitations and don’t forget to include all important information.

Take Rain Precautions

We can rarely trust the Australian weather, so make sure you have a backup plan in case the heavens open! A marquee tent supplier can find a tent that is perfect for your party area and should it start to rain, you have cover for your guests. You could add a sauna for something novel.


You know your guests better than anyone, so choose entertainment that will hit the right note. You might like to hire a comedian to do a few stints in between the live band or DJ slots. A magician would be a novel act and local artists are very reasonable with their rates, as they are looking for experience.

Vehicle Parking 

If it is a big bash, make sure you have enough parking space for guest vehicles. If you are using a top venue, you won’t have to concern yourself with parking or anything else for that matter.

Food & Drink 

Of course, the alcohol must flow if the party is going to take off; ideally, you would have a large bar area and another area for the buffet tables. You could enlist the services of an outdoor caterer who has a wide range of menus; ask several vendors to quote, then you can make an informed decision. Another good reason to hire a party venue is that they have you covered, as they have the resources to provide a first-class service.

It is a good idea to consider a theme for your party, which can really make all the difference; once your guests know about your theme, they will participate to make it an event to be remembered for all the right reasons.