How Do You Write a Donation Accompanying Letter?


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The name of the organisation, address information, the date of the letter, and the purpose for the donation should all be included in a letter accompanying a donation to a charity. This type of letter is usually short, however longer correspondence may be required.

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Address the business.

Address your letter to the appropriate staff member within the charitable organisation to ensure it reaches the intended recipient. This individual’s name can be found on the group’s website, on a business card, or after meeting them in person. Check that the mailing address is correct.

Include your motivation for giving.

Begin with language that explains why you donated to this organisation. A personal connection to the cause, an invitation to a special event organised by the charity, or a memorial gift made in someone’s name could all be reasons for your donation. Depending on your love for the topic, your motivation for contributing money could be a single statement or numerous.

Make a note of the check’s amount.

With a short line like “Please find enclosed a cheque for $100,” tell the charity how much you’re giving. If you want your money to go to a specific project, tell the charity whose department within the organisation you want it to go to.

Please sign the letter.

Sign the letter and thank the charity for its efforts. Place the letter in an envelope with sufficient postage and seal it.